🔐 Digital collaboration with Nextcloud - how we share your documents securely and efficiently
As a customer of Arbeitssicherheit Hillebrand, you not only receive expert advice on all aspects of occupational health and safety, but also structured access to your documents at any time - via a secure cloud service: NextCloud.
📂 Structured customer folders, centrally accessible
We set up an individual, digital customer folder for each customer. This contains all documents relating to the collaboration, such as
- Risk assessments
- Minutes of ASA meetings
- Plant inspections
- Instruction documents
- Tracking of measures
- Occupational health documents
This folder structure is systematically organized, always up-to-date and available to you at any time - directly via a protected link with password access.
🤝 Shared access and active collaboration
Thanks to NextCloud technology, we enable you to:
- Synchronous access to the same documents that we use internally
- Joint editing of files - e.g. adding to documents or commenting on minutes
- The option of uploading your own files - such as internal evidence or photos of measures being implemented
This creates a digital work platform that makes our collaboration efficient, transparent and legally compliant.
🔍 Why we use NextCloud - and what it brings you
NextCloud is a cloud service that is characterized by particularly high security standards. In contrast to traditional US services such as Dropbox or Google Drive, NextCloud meets strict European data protection requirements.
✅ The most important functions of NextCloud:
- End-to-end encryption: Only authorized persons can access your data - not even NextCloud itself.
- Arbeitssicherheit Hillebrand authorizes only one person, the contact person, for each customer.
- The contact person can of course distribute any file or form within the company.
- Access control: Each link can be protected with a password and expiration date.
- Synchronization in real time: changes are immediately visible for both sides.
- Version history: Previous file versions remain traceable.
- File request: You can certainly provide us with documents.
🎯 The advantages for you as a customer:
- No more e-mail chaos - all documents centralized
- Access from any device, at any time - even mobile
- GDPR-compliant data storage on servers in Europe
- Maximum confidentiality for sensitive information
- Saving time through structured collaboration
🔧 How it works in practice
- You will receive a personalized release link with password from us
- You can access your customer folder directly - in the web browser or via the free NextCloud app
- You can view, download, upload or edit documents together
- Changes are visible to both sides - audit-proof and traceable
🧾 Conclusion
With NextCloud, we create a modern, secure and GDPR-compliant working environment for documenting your occupational health and safety processes. Digital collaboration saves time, avoids misunderstandings - and brings structure to your documents.
Arbeitssicherheit Hillebrand sets up your customer folder in a clear folder structure, with all the necessary subfolders and all files.
Arbeitssicherheit Hillebrand will return your completed CHECK lists as a pdf with a date stamp by e-mail.
Arbeitssicherheit Hillebrand comments on your CHECK list with this e-mail and saves this comment e-mail as a pdf in the "Tasks + Mails" folder. This provides you with an ongoing overview of open points.